When starting out as entrepreneurs we usually have to be and do everything ourselves at some point within our business. We have to be time keeper, bookkeeper, social media expert, website builder, content creator, customer service and we have to make money too, right? I’ve often felt like I’m trying to spin so many different plates and felt completely overwhelmed with how much work there is in all the different areas!

Building your business empire is a huge task, but as you get bigger, expand, take on more clients & make more money, there comes a time when it’s really important to outsource, because we really can’t do it all on our own!

Knowing when and how to outsource your business is really important, which is why in this week’s 10 Minute Masterclass we are joined by Trivinia Barber. She’s the founder of Priority VA, the experts in outsourcing and connecting entrepreneurs with the people who can really help take care of tasks in your business that you don’t want to do.

In this masterclass Trivinia shares:

  • How to determine what you’re actually spending (or wasting) your time on
  • Discovering how much each task you’re doing is worth to your business
  • Knowing what tasks to delegate that are going to help free up your precious time
  • + lots more!

Have a watch below…

GIVEAWAY: Make sure you leave a comment below and let us know what tools or tips you use, and can share with us, when it comes to delegating and outsourcing. Do you have a VA? Or are you a VA yourself? Let us know and be in with a chance of winning a 6 month pass to the Members’ Club!

about Trivinia

Trivinia Barber is the founder of Priority VA, a service created to help entrepreneurs manage and outsource their day-to-day business tasks that they don’t have the expertise for, or simply don’t have the time to do, in order to help lighten that (often huge) workload!

Visit her website here >>

Get Trivinia’s toolkit here >> 

the Breakdown

Here’s a breakdown of what Trivinia shared in the video above…



Keep a log or diary of what you’re spending your time on throughout the week. Many of us do way more than we think we do, or, spend a lot more time doing unproductive things and convincing ourselves that we’re ‘busy’.

Using great tools like RescueTime can really help you stay on top of your day-to-day business tasks, but it’s really important to be honest with yourself on what you’re spending (or wasting) your time doing. Make a schedule to check in with yourself every 20 minutes and write down what you’ve been spending your time doing.



After a week of logging what you spend your time doing each day you’ll start to see your work fall into categories, typically we see them like this:
Things you’re not an expert at doing and spend too much time on
For example: Setting up your lead page, running Facebook ads or updating your blog.

Things you don’t have time to do but that are important
For example: Engaging on social media or following up with a potential client who enquired about your services.

Things you don’t want to to
These are tasks that you know how to do, but they are emotionally exhausting, eat up too much of your time, and aren’t keeping you invested in the money making activities in your business. This can be different for everyone, but we all have them!

Things you have to do to grow your business
For example: Client calls, creating content, answering emails.

Once you’ve discovered what you’re spending the majority of your time on, assign a monetary value to each task, and ask yourself what tasks in your business are the ones that are going to make you money? Hypothetically, how much does time spent creating graphics for your social media posts, “earn” you?

Armed with that information, it will become easier to consider outsourcing the items you do each day that aren’t necessarily generating your income. If you can afford to, look into hiring a virtual assistant that can take some of those tasks off your plate, and enable you to spend your time creating, and doing the really important things in your business that will enable you to connect with your audience & generate more revenue!



One of the biggest things many of us tend to struggle with is asking for help. We feel like we should be able to do it all and have all the bases covered in our business, but unless you want to run yourself to exhaustion, at some point in your business journey you’re going to need to expand and get extra help!

If you’re great at creating social media posts, but they take up way too much time and prevent you from working on new content, that’s a task you can easily outsource to someone else!

If replying to emails takes up too much of your time, you can create auto responders or canned replies that a virtual assistant can use in reply to your emails. The content can be from you, but you don’t have to be the person hitting “send” on every email.

Consider outsourcing the things you don’t know how to do. These tasks often take up so much of your time, when an expert could do it in less than half the time, saving you precious time and stress!

the challenge

Challenge yourself to do Trivinia’s activity log in step 1. Take the time to write down what you do throughout the day and set a timer for 20 minutes to make sure you record everything. Let us know in the comments how you get!

the giveaway

Comment to WIN a FREE 6 Month Members’ Club Pass 

One lucky winner will win a FREE 6 Month FEA Membership! This offer is open to current members too :)

To Be Entered to Win: Leave a comment below and let us know what tools or tips you use, and can share, when it comes to delegating and outsourcing. Do you have a VA? Or are you a VA yourself? We would love to hear from you.

See you next week for another 10-Minute Masterclass!

Carrie xx

P.S. If you’re not already a subscriber, sign up below so you don’t miss next week’s Masterclass!

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